Administrative Assistant-Commercial Paint Division
Company: RMC Facilities Services, Inc.
Location: Yorba Linda
Posted on: May 25, 2023
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Job Description:
RMC Facilities Services, Inc. has an immediate full-time
opportunity for an *Administrative Assistant/Commercial Paint
Division* to join our growing team of successful and ambitious
individuals. RMC Facilities Services, Inc. is a full service
general contractor with over 50 years of extensive experience in
the construction industry. RMC is a leading Southern California
Certified Women Business Enterprise (WBE) and has become one of the
most trusted providers of commercial construction, tenant
improvements and facilities management services.
As *Administrative Assistant/Commercial Paint Division* you will
provide administrative and project support for a team of client
managers serving the commercial painting needs for customers
located in California, Arizona, and Nevada. This detail-oriented
position will provide support with duties such as data entry using
Microsoft 365 and cloud-based spreadsheets, updating and
maintaining project lists, accounting, time sheet processing and
entering time for payroll, filing, scanning, coordination of
meetings and conferences, shipment preparation, and working on
special projects as needed. This role will deal with a diverse
group of external callers, customers, vendor guests as well as
internal contacts at all levels of the organization. Must be
service-oriented, with a positive demeanor and can-do attitude.
Independent judgment is required to plan, prioritize, and organize
diversified workload. Confidentiality and discretion are required
at all times. This position falls under a standard work week,
8:00am to 5:00pm working from our Yorba Linda, CA offices
daily.
*Essential Job Responsibilities:*
* Answers and screens incoming phone calls.
* Greets visitors in a pleasant and professional manner.
* Maintains electronic/paper filing systems.
* Generates project ID numbers and enters in numerous programs.
* Prepares and receives shipments.
* Physical inventory/purchasing of materials, equipment, and
apparel.
* Ordering and preparing submittals.
* Occasional writing of proposals.
* Preparation of close out packages.
* Scheduling work with clients.
* Marketing.
* Invoicing clients.
* Completes other related duties and special projects as assigned
by management.
* Requests and maintains insurance certificates necessary to
perform work on projects.
* Contributes to team effort and boosts morale.
* Communicates and coordinates with clients and a variety of
professionals including engineers, architects, client managers and
subcontract vendors.
*Qualifications/or General Requirements:*
* Proficient with Microsoft Office Suite and Cloud Based
Applications.
* Strong computer skills.
* Ability to learn new skills and adapt to various databases
quickly.
* Detail oriented and self-motivated with a strong work ethic.
* Excellent verbal and written communication skills. Able to
comfortably interact with management, fellow employees, third
parties, etc. in a positive manner.
* Multitasking and time-management skills, with the ability to
prioritize tasks to adhere to deadlines and special projects.
* Must be able to pass a pre-employment drug screen and background
check.
*Additional Preferred Skills/Experience:*
* Construction / Paint industry experience
* Understands reading plans and learning new software
* Basic accounting background
* A/P-A/R Knowledge
* Bilingual-Spanish
*Compensation & Benefits:*
* Compensation is dependent upon experience
* Benefits include medical, dental, vision and life, safe harbor
401k, vacation, sick and paid holidays
_RMC Facilities Services, Inc. is an Equal Opportunity
Employer._
_Job Type: Full-time_
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
* 401(k) matching
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Education:
* High school or equivalent (Preferred)
Work Location: In person
Keywords: RMC Facilities Services, Inc., Yorba Linda , Administrative Assistant-Commercial Paint Division, Administration, Clerical , Yorba Linda, California
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