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Administrative Assistant-Commercial Paint Division

Company: RMC Facilities Services, Inc.
Location: Yorba Linda
Posted on: May 25, 2023

Job Description:

RMC Facilities Services, Inc. has an immediate full-time opportunity for an *Administrative Assistant/Commercial Paint Division* to join our growing team of successful and ambitious individuals. RMC Facilities Services, Inc. is a full service general contractor with over 50 years of extensive experience in the construction industry. RMC is a leading Southern California Certified Women Business Enterprise (WBE) and has become one of the most trusted providers of commercial construction, tenant improvements and facilities management services.

As *Administrative Assistant/Commercial Paint Division* you will provide administrative and project support for a team of client managers serving the commercial painting needs for customers located in California, Arizona, and Nevada. This detail-oriented position will provide support with duties such as data entry using Microsoft 365 and cloud-based spreadsheets, updating and maintaining project lists, accounting, time sheet processing and entering time for payroll, filing, scanning, coordination of meetings and conferences, shipment preparation, and working on special projects as needed. This role will deal with a diverse group of external callers, customers, vendor guests as well as internal contacts at all levels of the organization. Must be service-oriented, with a positive demeanor and can-do attitude. Independent judgment is required to plan, prioritize, and organize diversified workload. Confidentiality and discretion are required at all times. This position falls under a standard work week, 8:00am to 5:00pm working from our Yorba Linda, CA offices daily.

*Essential Job Responsibilities:*

* Answers and screens incoming phone calls.

* Greets visitors in a pleasant and professional manner.

* Maintains electronic/paper filing systems.

* Generates project ID numbers and enters in numerous programs.

* Prepares and receives shipments.

* Physical inventory/purchasing of materials, equipment, and apparel.

* Ordering and preparing submittals.

* Occasional writing of proposals.

* Preparation of close out packages.

* Scheduling work with clients.

* Marketing.

* Invoicing clients.

* Completes other related duties and special projects as assigned by management.

* Requests and maintains insurance certificates necessary to perform work on projects.

* Contributes to team effort and boosts morale.

* Communicates and coordinates with clients and a variety of professionals including engineers, architects, client managers and subcontract vendors.

*Qualifications/or General Requirements:*

* Proficient with Microsoft Office Suite and Cloud Based Applications.

* Strong computer skills.

* Ability to learn new skills and adapt to various databases quickly.

* Detail oriented and self-motivated with a strong work ethic.

* Excellent verbal and written communication skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner.

* Multitasking and time-management skills, with the ability to prioritize tasks to adhere to deadlines and special projects.

* Must be able to pass a pre-employment drug screen and background check.

*Additional Preferred Skills/Experience:*

* Construction / Paint industry experience

* Understands reading plans and learning new software

* Basic accounting background

* A/P-A/R Knowledge

* Bilingual-Spanish

*Compensation & Benefits:*

* Compensation is dependent upon experience

* Benefits include medical, dental, vision and life, safe harbor 401k, vacation, sick and paid holidays

_RMC Facilities Services, Inc. is an Equal Opportunity Employer._

_Job Type: Full-time_

Job Type: Full-time

Pay: $25.00 - $30.00 per hour


* 401(k) matching

* Dental insurance

* Health insurance

* Life insurance

* Paid time off

* Vision insurance


* 8 hour shift

* Monday to Friday


* High school or equivalent (Preferred)

Work Location: In person

Keywords: RMC Facilities Services, Inc., Yorba Linda , Administrative Assistant-Commercial Paint Division, Administration, Clerical , Yorba Linda, California

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